OPPORTUNITIES

Employment Opportunities

 

Administrative Assistant

Reports to: Controller

Employment category: Full-time, non-exempt 35 hours per week

Summary: Reporting to the Controller, individual works closely with all members of the Museum staff and volunteers. The Administrative Assistant oversees general office functions, including mailings, ordering supplies, public reception and telephone. 

Responsibilities include, but are not limited to:

        Communicate with public at front desk and via the telephone; handle all incoming calls and dispense information regarding museum events, classes, memberships, tours, rentals, etc. 

        Open and distribute mail to appropriate staff.  Record daily income and provide copies to appropriate department heads. Prepare deposit slip for daily receipts deposit. Handle other facets of mailings including incoming and outgoing, and assist all departments in mailing projects. 

        Maintain electronic calendar of events for the museum, civic groups, meetings and maintenance department; coordinate with the Security Supervisor to ensure scheduling of guards for all events.

        Maintain supplies inventory, coordinate maintenance of front office equipment.  Solicit office supply orders from staff.

        Act as coordinator and staff liaison for corporate and private rentals including collaborative events. Related responsibilities include; obtaining a signed contract for event rentals, preparation and follow-up of related invoices and work requests. 

        Collect approved Staff Time off Forms and biweekly time cards. E-mail staff an updated timesheet prior to payroll call in date.

        Assist with correspondence to Board of Trustees, includes managing RSVP lists for meetings and coordinates catering for various meetings.

        Maintaining RSVP list for special events. 

        Supervise and train all reception area volunteers.

        Maintain a petty cash fund for small office purchases.

        Prepare minutes for monthly department heads meetings.

        Assist Controller as needed including filing duties.

        Cover upstairs lobby desk as needed.

        Assist Membership Coordinator as needed including assisting the recording of daily income into Development Software (Raiser's Edge).

        Additional administrative duties as assigned.

Qualifications

        Strong computer skills in MS Office Suite, including Word, Excel and Outlook.

        Strong project management and problem solving skills a must.

        Excellent organizational skills, attention to detail, ability to prioritize & multi task, and meet deadlines.

        Ability to act as a team player and work independently.

        At least 3-5 years administrative experience. Not-for-profit experience helpful. 

        Associates degree or equivalent combination of education and experience.

        Knowledge of the Central New York community helpful.

 

The Everson Museum of Art is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Submit a letter of application, resume, references to employment@everson.org

The Everson Museum of Art offers excellent benefits with health, dental, life and 403(b)

 

 

Gallery Attendant

Reports to: Security Supervisor

Employment Category:  Part-time, non-exempt (hours variable)

Summary: The Gallery Attendant assists in the security of the Museum and its collections as well as the safety of staff and visitors.   Also acts as a customer support liaison for Museum guests and visitors.  Will work as a Museum Technician when needed.

 

Responsibilities include, but are not limited to:

Alert security supervisor of incidents and circumstances necessary to maintain safe and secure environment.

Monitor electronic cameras and burglar alarm systems.

Respond to emergency incidents and notify emergency services as needed.

Write incident reports, documenting activities and incidents.

Respond to alarm events during hours of operations and after hours as outlined in call list roster.

Open and close building according to listed procedures.

Act as a support liaison for guests by answering questions and providing an overall positive experience.

Ability to work at heights of up to 20’ on a ladder/lift.

Ability to work some nights and weekends to meet museum’s security needs.

Other duties as assigned/required.

 

Requirements:

Previous Security Guard experience preferred

Previous Customer Service experience preferred

High School Diploma

Ability to stand for entire duration of shift

Ability to lift 40lbs

New York State Security Guard license (or ability to qualify for one)

Pass a Criminal Background

 

To apply, submit a resume to employment@everson.org

The Everson Museum of Art is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. 

Volunteering

For a rewarding volunteer experience in a beautiful setting, become a volunteer at the Everson Museum of Art, one of Central New York's most treasured cultural organizations.

Volunteer opportunities abound at the Everson. Positions include staffing the Museum Shop; greeting visitors at the Welcome Desk; working in the administrative office answering phones and assisting with mailings and other projects; and serving on committees organized by Members' Council, such as the Everson Trip Committee and Festival of Trees.

To volunteer at the Everson Museum, e-mail everson@everson.org or call (315) 474 6064.

Docents

Thousands of people are offered informative and educational tours through the Everson Museum's galleries each year - thanks to a group of dedicated volunteers called "docents". Everson Museum Docents welcome visitors, conduct museum tours for school groups, clubs and organizations, and present outreach programs. Docent led tours and programs can be customized for a particular curricular focus or age group, and are also available in French and Spanish.

While just a few of our docents have a degree in art, they all appreciate art, learning and teaching, and are energized by the enthusiasm of students and adults responding to works of art in the museum.

Docent education begins in September with continuous education two Monday afternoons per month through May. Candidates also participate in an intensive three-day workshop held in November. Upon graduation, docents continue to meet two Mondays per month and volunteer at least one day a week. This may include mornings, afternoons, evenings or weekends.

Contact Kimberly Griffiths at (315) 474 6064 x310 for more information on how to become an Everson docent.

Internships

Everson internships have an experiential learning focus by design. Students work closely with museum staff and volunteers. Internships are project-based and support current museum initiatives. Matching student interests with museum initiatives helps ensure the internship will be a skill building opportunity for both undergraduate and graduate students.

Curatorial Intern:

Work closely with the curatorial team and assist all curatorial duties including research on permanent collection, exhibitions, publications, loans, art handling, database management and object inventories.

Development Intern:

Gain a broad understanding of the business operations of a museum and fundraising. Focus is on revenue generation including marketing, special events, grant writing and retail sales.

Education Intern:

Develop gallery guides, research exhibitions and organize workshops for children and families. Oversee programming for the Children's Interactive Gallery; create educational and promotional literature; and participate in general educational programming and departmental operations.

Public Relations Intern:

Develop promotional campaigns in support of Everson exhibitions, programs and special events. Hands on opportunity to create PR and marketing plans; develop press releases; write articles and Website copy; pitch coverage opportunities; coordinate coverage with the media; and design support pieces.

 

To apply for an internship, send your resume and cover letter to everson@everson.org, and indicate which internship(s) you wish to be considered for. If an interview needs to be arranged you will be contacted directly.

Classes

Learn through meaningful interactions with art. Build on your own experience and have the opportunity to articulate your ideas with others. Click for more.